På Ultimate Nordic arbetar vi för att främja goda arbets- och miljöförhållanden i våra leverantörskedjor. Det gör vi i nära samarbete med våra leverantörer och partners och för att tydliggöra vad vi förväntar oss har Ultimate Nordic utarbetat riktlinjer för etisk handel. Riktlinjerna omfattar grundläggande krav för mänskliga rättigheter, arbetsrätt och miljö.

Våra leverantörer ska leverera varor och tjänster till Ultimate Nordic som är producerade i enlighet med riktlinjerna. Leverantörerna ska även förmedla och följa upp riktlinjerna med sina underleverantörer.

På begäran av Ultimate Nordic ska leverantören kunna dokumentera att riktlinjerna följs. Detta kan ske genom självdeklaration, uppföljande intervjuer med Ultimate Nordic och/eller kartläggning av arbetsförhållandena på produktionsplatsen. Om Ultimate Nordic önskar kartlägga underleverantörer är leverantören skyldig att lämna namn och kontaktuppgifter.

Vid brott mot de etiska riktlinjerna kommer Ultimate Nordic i samarbete med leverantören att upprätta en plan för att åtgärda bristerna. Sanering ska ske inom skälig tid. Uppsägning av avtalet sker endast om leverantören efter upprepade förfrågningar inte visar en vilja att rätta till situationen. Sociala och miljömässiga standarder kommer att ges tyngd vid val av nya leverantörer.

Ultimate Nordic will continuously work to improve our policies and practice to enable our suppliers to be able to comply with our code of conduct.

Neither Ultimate Nordic nor any of its employees shall ever offer or accept illegal or unlawful monetary gifts or other forms of remuneration in order to secure business-related or private benefit, or benefit for customers, agents or suppliers.

Ultimate Nordic and Ultimate Nordic’s suppliers shall avoid partners that operate in countries subject to international boycott by the United Nations and/or Norwegian Authorities.

Requirements to Supply Chain Conditions

Ultimate Nordic’s Ethical Trade Principles are founded on key UN and International Labour Organization conventions and documents. National laws shall be respected, and where the provisions of law and Ultimate Nordic’s ethical trade principles address the same subject, the most stringent shall apply.

  1. Forced and compulsory labour (ILO Conventions Nos. 29 and 105)

1.1 There shall be no forced, bonded or involuntary prison labour.
1.2 Workers shall not be required to lodge deposits or identity papers with their employer and shall be free to leave their employer after reasonable notice.

  1. Freedom of Association and the Right to Collective Bargaining (ILO Conventions Nos. 87, 98, 135 and 154)

2.1 Workers, without distinction, shall have the right to join or form trade unions of their own choosing and to bargain collectively. The employer shall not interfere with, obstruct, the formation of unions or collective bargaining.
2.2 Workers’ representatives shall not be discriminated and shall have access to carry out their representative functions in the workplace.
2.3 Where the right to freedom of association and/or collective bargaining is restricted under law, the employer shall facilitate, and not hinder, the development of alternative forms of independent and free workers representation and negotiations.

  1. Child Labour (UN Convention on the Rights of the Child, ILO Conventions Nos. 138, 182 and 79, and ILO Recommendation No. 146)

3.1 The minimum age for workers shall not be less than 15 and comply with
i) the national minimum age for employment, or;
ii) the age of completion of compulsory education,
whichever of these is higher. If local minimum is set at 14 years in accordance with developing country exceptions under ILO Convention 138, this lower age may apply.
3.2 There shall be no recruitment of child labour defined as any work performed by a child younger than the age(s) specified above.
3.3 No person under the age of 18 shall be engaged in labour that is hazardous to their health, safety or morals, including night work.
3.4 Policies and procedures for remediation of child labour prohibited by ILO conventions no. 138 and 182, shall be established, documented, and communicated to personnel and other interested parties. Adequate support shall be provided to enable such children to attend and complete compulsory education.

  1. Discrimination (ILO Conventions Nos. 100 and 111 and the UN Convention on Discrimination Against Women)

4.1 There shall be no discrimination at the workplace in hiring, compensation, access to training, promotion, termination or retirement based on ethnic background, caste, religion, age, disability, gender, marital status, sexual orientation, union membership or political affiliation.
4.2 Measures shall be established to protect workers from sexually intrusive, threatening, insulting or exploitative behaviour, and from discrimination or termination of employment on unjustifiable grounds, e.g. marriage, pregnancy, parenthood or HIV status.

  1. Harsh or Inhumane Treatment

5.1 Physical abuse or punishment, or threats of physical abuse, sexual or other harassment and verbal abuse, as well as other forms of intimidation, is prohibited.

  1. Health and Safety (ILO Convention No. 155 and ILO Recommendation No. 164)

6.1 The working environment shall be safe and hygienic, bearing in mind the prevailing knowledge of the industry and of any specific hazards. Hazardous chemicals and other substances shall be carefully managed. Adequate steps shall be taken to prevent accidents and injury to health arising out of, associated with, or occurring in, the course of work, by minimising, so far as is reasonably practicable, the causes of hazards inherent in the working environment.
6.2 Workers shall receive regular and documented health and safety training, and such training shall be repeated for new or reassigned workers.
6.3 Access to clean toilet facilities and to potable water, and, if appropriate, sanitary facilities for food storage shall be provided.
6.4 Accommodation, where provided, shall be clean, safe and adequately ventilated, and shall have access to clean toilet facilities and potable water.

  1. Wages (ILO Convention No. 131)

7.1 Wages and benefits paid for a standard working week shall as minimum meet national legal standards or industry benchmark standards, whichever is higher. Wages should always be enough to meet basic needs, including some discretionary income.
7.2 All workers shall be provided with a written and comprehensible contract outlining their wage conditions and method of payments before entering employment.
7.3 Deductions from wages as a disciplinary measure shall not be permitted.

  1. Working Hours (ILO Convention No. 1 and 14)

8.1 Working hours shall comply with national laws and benchmark industry standards, and not more than prevailing international standards. Weekly working hours should not on a regular basis be more than 48 hours.
8.2 Workers shall be provided with at least one day off for every 7 day period
8.3 Overtime shall be limited and voluntary. Recommended maximum overtime is 12 hours per week, i.e. that the total working week including overtime shall not exceed 60 hours. Exceptions to this are accepted when regulated by a collective bargaining agreement.
8.4 Workers shall always receive overtime pay for all hours worked over and above the normal working hours (see 8.1 above), minimum in accordance with relevant legislation.

  1. Regular Employment

9.1 Obligations to employees under international conventions, national law and regulations concerning regular employment shall not be avoided through the use of short term contracting (such as contract labour, casual labour or day labour), sub-contractors or other labour relationships.
9.2 All workers are entitled to a contract of employment in a language they understand.
9.3 The duration and content of apprenticeship programmes shall be clearly defined.

  1. Marginalized Populations

10.1 Production and the use of natural resources shall not contribute to the destruction and/or degradation of the resources and income base for marginalized populations, such as in claiming large land areas, use of water or other natural resources on which these populations are dependent.

  1. Environment

11.1 Measures to minimize adverse impacts on human health and the environment shall be taken throughout the value chain. This includes minimizing pollution, promoting an efficient and sustainable use of resources, including energy and water, and minimizing greenhouse gas emissions in production and transport. The local environment at the production site shall not be exploited or degraded.
11.2 National and international environmental legislation and regulations shall be respected and relevant discharge permits obtained.
11.3 To comply with EU timber regulation 995/2010, Suppliers of timber, paper and pulp products have to Ensure the Legality of their production and supplies, ensure that Controlled Products composed by timber, pulp, paper or their derivatives does not come from:
• Forest areas where traditional or civil rights are not respected.
• High Conservation Value Forests (HCVFs),
• Natural forests or peatlands cleared for conversion into plantations (e.g. eucalyptus, acacia) or other use (e.g. palm oil, soya bean).
• Genetically Modified trees – genetic modification allows to modify trees characteristics by inserting in their genes, genetic material from another tree of the same or another specie, or from another living organism.
• Species listed by IUCN (International Union for Conservation of Nature) Red List as VUlnerable (VU), ENdangered (EN) and CRitically endangered (CR) or species listed by CITES (Convention on International Trade in Endangered Species of Wild Fauna and Flora) unless FSC certified.

  1. Corruption

12.1 Corruption in any form is not accepted, including bribery, extortion, kickbacks and improper private or professional benefits to customers, agents, contractors, suppliers or employees of any such party or government officials.